Submit sales invoices by email so they appear in your Sent folder and accounting software.
Do you send sales invoices by email to your customers? By forwarding them to eConnect at the same time, they automatically appear in your Sent folder. This gives you a complete digital archive of all your outgoing invoices, and they are automatically processed in your accounting software.
As soon as your organisation is activated on the platform, you get a dedicated email address for sales invoices:
<chamber-of-commerce-number>@verkoopfacturen.econnect.eu
This address is immediately available and does not need to be requested separately. However, the default settings are not always tuned to your specific preferences. Always check whether the address is correctly configured, or create a new address via the Email Receiver where you can set up the settings exactly as you want.
The easiest way to send sales invoices to eConnect is via BCC. When you send an invoice by email to your customer, add the sales invoices address to the BCC field. Your customer receives the invoice as usual, while a copy is simultaneously sent to eConnect for processing.
This works best if you add the BCC address as a default in your email programme or invoicing software. Then you do not need to think about it and you automatically build a complete archive.
When an email with an invoice attachment arrives at your sales invoices address, processing works as follows:
The system checks each attachment and determines whether it is an invoice or another type of document (such as a specification or packing slip).
PDF invoices are converted to a validated e-invoice by the IDR (Intelligent Document Recogniser). XML invoices are validated directly.
The processed invoice appears in your Sent folder and is automatically forwarded to your connected accounting software.
The difference from purchase invoices is the destination: purchase invoices go to your Inbox, sales invoices to your Sent folder.
Note: your accounting software or ERP system must be able to import sales invoices from the Sent folder. Not all software packages support importing sales invoices via an integration. Check with your software supplier in advance whether this is supported.
In addition to the BCC address, you can also set up a trusted sender with document type "Sales invoice". This is useful if you send sales invoices from a fixed system or email address and want to automate archiving without BCC.
With self-billing, the buyer prepares the invoice on behalf of the supplier. How you submit a self-billing invoice depends on your role:
Include the text "Invoice issued by the buyer" on the PDF invoice. Otherwise the same requirements apply as for regular invoices.
Note: self-billing invoices are rejected if they are sent to the wrong receiver (purchase instead of sales, or vice versa). Always check that you are using the correct email address.
The difference is the destination. Purchase invoices go to your Inbox and represent invoices you receive from suppliers. Sales invoices go to your Sent folder and are invoices you send to customers yourself. Use the correct email address to determine where the invoice ends up.
Yes, the easiest way is to add the sales invoices address as a permanent BCC address in your email programme or invoicing software. This way a copy is automatically sent to eConnect for archiving and processing with every invoice you send to a customer.
Not all software packages support importing sales invoices via an integration. Check with your software supplier in advance whether importing sales invoices from the Sent folder is supported. If not, you can still view the processed invoices manually in the eConnect platform.
Want to know more about the technical requirements for submitting? Read the submission requirements.
View your Sent folder